JOB CREATION Requirements (Updated Policy Guidance - 01/18)

[raj.m]

Job creation: specified documents
If you are required to score points for job creation you must provide all the following specified
documents:
(a) Printouts of Real Time-Full Payment Submissions showing you are complying with Pay
As You Earn (PAYE) reporting requirements to HM Revenue & Customs, in respect of each
relevant settled worker as legally required, and have done so for the full period of
employment used to claim points. These must show every payment made to each settled
worker as well as any deductions.
(b) Duplicate payslips or wage slips for each settled worker used to claim points, covering the
full period or periods of the employment for which points are being claimed.
(c) Confirmation of the employment start date, hours paid per pay period and the hourly rate
for each settled worker relied upon to claim points, including any changes in the hours
worked per pay period or the hourly rate and the dates of those changes.

-----------

So, the policy guidance has been updated and it looks like we no longer need to worry about the FPS reports showing or not showing the start date of the job. However, referring to point C above, they haven't specifically mentioned how they want us to confirm the start date. I think documents such as P11 and P32 will do the job.

Your views?

[marcnath]

Point (c) was to be confirmed in the Job Table. I was expecting an additional column there for hours worked per pay period, but that does not seem to have been included.

[raj.m]

Point (c) was to be confirmed in the Job Table. I was expecting an additional column there for hours worked per pay period, but that does not seem to have been included.

So, does that mean there is no requirement to provide any kind of proof for the start dates?

[marcnath]

Point (c) was to be confirmed in the Job Table. I was expecting an additional column there for hours worked per pay period, but that does not seem to have been included.

So, does that mean there is no requirement to provide any kind of proof for the start dates?

Correct. If they need additional proof, they will request the same.

[raj.m]

Point (c) was to be confirmed in the Job Table. I was expecting an additional column there for hours worked per pay period, but that does not seem to have been included.

So, does that mean there is no requirement to provide any kind of proof for the start dates?

Correct. If they need additional proof, they will request the same.

That's weird as all this while, they were really adamant on having the start dates on the FPS reports, and now they don't want any proof of it.

[marcnath]

That's weird as all this while, they were really adamant on having the start dates on the FPS reports, and now they don't want any proof of it.

Not really, given the variations in RTI software and the irrelevance of the start date to the actual job creation, I think it was a rather valid correction.

[kaps84]

(c) Confirmation of the employment start date, hours paid per pay period and the hourly rate
for each settled worker relied upon to claim points, including any changes in the hours
worked per pay period or the hourly rate and the dates of those changes.[/i]

Does this also mean that we will have to substantiate the proof of "hours worked per pay period" and "hourly rate" ? This was not a requirement until now !!

[kaps84]

Do we have to send the job offer letters / terms and conditions of employment with the application to prove the number of hours and hourly rate? since there is no other document that tells hours worked or hourly rate or both.

[raj.m]

Do we have to send the job offer letters / terms and conditions of employment with the application to prove the number of hours and hourly rate? since there is no other document that tells hours worked or hourly rate or both.

I don't think so. Payslips would have the number of hours worked as well as the hourly rate, and we'd probably have to confirm that in the application form too. I don't think I'll be sending the job offer letters and employment contracts.

[kaps84]

So it means, I will have to get the payslips showing number of hours or hourly rate now. phew !

[seasky]

I delayed the submission of my ILR by a few months because of the FPS debacle.... This is good news

[marcnath]

Do we have to send the job offer letters / terms and conditions of employment with the application to prove the number of hours and hourly rate? since there is no other document that tells hours worked or hourly rate or both.

I don't think so. Payslips would have the number of hours worked as well as the hourly rate, and we'd probably have to confirm that in the application form too. I don't think I'll be sending the job offer letters and employment contracts.

I repeat - there IS NO NEED for the payslips to have the hours worked or hourly wage. You just need to state them in the Job Table of the application form.

[kaps84]

[/quote]
I repeat - there IS NO NEED for the payslips to have the hours worked or hourly wage. You just need to state them in the Job Table of the application form.
[/quote]

Hi Marcnath, I appreciate your patience and knowledge. With all due respect I would like to discuss this point further:

The updated guidance quite exclusive states as below. (Note that this was never stated so clearly before, when I compare it with the last guidance)

"
Job creation: specified documents
If you are required to score points for job creation you must provide all the following specified documents:
(a) Printouts of Real Time-Full Payment Submissions showing you are complying with Pay As You Earn
(PAYE) reporting requirements to HM Revenue & Customs, in respect of each relevant settled worker
as legally required, and have done so for the full period of employment used to claim points. These
must show every payment made to each settled worker as well as any deductions.
(b) Duplicate payslips or wage slips for each settled worker used to claim points, covering the full period or periods of the employment for which points are being claimed.
(c) Confirmation of the employment start date, hours paid per pay period and the hourly rate for each settled worker relied upon to claim points, including any changes in the hours worked per pay period or the hourly rate and the dates of those changes.
"

When i read and re-read the lines:

must provide all the following specified documents:

in conjunction with:

(c) Confirmation of the employment start date, hours paid per pay period and the hourly rate for each settled worker relied upon to claim points, including any changes in the hours worked per pay period or the hourly rate and the dates of those changes.

It feels like they are looking for some document that confirms as stated in the point.

Previous guidance never talked about "hours paid per pay period".

Now, I don't know if (again), I am overthinking and swamped by the guidance wordings !!

[marcnath]

Hi Marcnath, I appreciate your patience and knowledge. With all due respect I would like to discuss this point further:

The updated guidance quite exclusive states as below. (Note that this was never stated so clearly before, when I compare it with the last guidance)

"
Job creation: specified documents
If you are required to score points for job creation you must provide all the following specified documents:
(a) Printouts of Real Time-Full Payment Submissions showing you are complying with Pay As You Earn
(PAYE) reporting requirements to HM Revenue & Customs, in respect of each relevant settled worker
as legally required, and have done so for the full period of employment used to claim points. These
must show every payment made to each settled worker as well as any deductions.
(b) Duplicate payslips or wage slips for each settled worker used to claim points, covering the full period or periods of the employment for which points are being claimed.
(c) Confirmation of the employment start date, hours paid per pay period and the hourly rate for each settled worker relied upon to claim points, including any changes in the hours worked per pay period or the hourly rate and the dates of those changes.
"

When i read and re-read the lines:

must provide all the following specified documents:

in conjunction with:

(c) Confirmation of the employment start date, hours paid per pay period and the hourly rate for each settled worker relied upon to claim points, including any changes in the hours worked per pay period or the hourly rate and the dates of those changes.

It feels like they are looking for some document that confirms as stated in the point.

Previous guidance never talked about "hours paid per pay period".

Now, I don't know if (again), I am overthinking and swamped by the guidance wordings !!

Yes, I agree that you have to provide something to confirm point (c). But that document has not been specified. The Job Table in the application form should confirm all of that except for the "hours paid per pay period", which I believe was supposed to be included in the Job Table also.

Until a specific document is defined, if you create a table yourself and enter the hours paid per pay period for each employee, that will meet the requirement.

The explanatory notes just said:

Applicants will be asked to confirm the paid hours of the employees in jobs they created as well as the hourly rate, to reduce the possibility of calculation errors.

So it is a back up information rather than a primary one.

[raj.m]

I delayed the submission of my ILR by a few months because of the FPS debacle.... This is good news

Which software does your accountant use?

[kaps84]

Yes, I agree that you have to provide something to confirm point (c). But that document has not been specified. The Job Table in the application form should confirm all of that except for the "hours paid per pay period", which I believe was supposed to be included in the Job Table also.

Until a specific document is defined, if you create a table yourself and enter the hours paid per pay period for each employee, that will meet the requirement.

The explanatory notes just said:

Applicants will be asked to confirm the paid hours of the employees in jobs they created as well as the hourly rate, to reduce the possibility of calculation errors.

So it is a back up information rather than a primary one.

Hi @marcnath,

Thanks again! as always your knowledge is valuable to me and to this forum.

I wasn't aware of the explanatory notes, until you quoted and eventually I searched more for that.

So, I can either create a letter myself or ask my accountant to create a letter specifying the paid hours per pay period and hourly rate (for each employee).

Thanks again for all your help. (you guys are just awesome !!)

Regards,
Kaps84

[Andys]

I delayed the submission of my ILR by a few months because of the FPS debacle.... This is good news

Which software does your accountant use?

I had a similar challenge. Sage 50 FPS reports are slightly different from the other FPS reports that I have seen on the forum. I sent them the printouts of the RTI FPS xml files from Sage 50 with my application in April first and then last month I was asked to resend the FPS reports.
Second time I sent the print outs of the decrypted RTI FPS from Sage help centre. Even those reports were different from what I see in the forum. Haven't heard anything back from them so far.

[raj.m]

I delayed the submission of my ILR by a few months because of the FPS debacle.... This is good news

Which software does your accountant use?

I had a similar challenge. Sage 50 FPS reports are slightly different from the other FPS reports that I have seen on the forum. I sent them the printouts of the RTI FPS xml files from Sage 50 with my application in April first and then last month I was asked to resend the FPS reports.
Second time I sent the print outs of the decrypted RTI FPS from Sage help centre. Even those reports were different from what I see in the forum. Haven't heard anything back from them so far.

Hi, do you mind uploading one of your FPS decrypted report (obviously delete all the personal details from it) so that I can have a look? Thanks

[ishfaqsangra]

My employees payslip shows the number of hours and rate as well which I guess will be sufficient for the above compliance

[Atif786]

My employees payslip shows the number of hours and rate as well which I guess will be sufficient for the above compliance

Hi,
I think Zimba has quite extensively explained in his previous posts that only periods are to be included in the job creation table , if the hourly pay rates change for any employee so you need to change the column and fill the details for that period , as far as paid hours per pay period is concern should be covered by salary slips or must be explained clearly in covering letter by creating your own job creation table .

[ishfaqsangra]

My employees hours varies every month
For me the pay period will be monthly and do I need to explain every month where the number of hours changes or the hourly rate?
How will this work for an employee whose hours change every month?

Thanks for your input

[marcnath]

My employees hours varies every month
For me the pay period will be monthly and do I need to explain every month where the number of hours changes or the hourly rate?
How will this work for an employee whose hours change every month?

Thanks for your input

You need a different row for each change in hourly rate. Changes in number of hours worked does not matter- CW can calculate that from the monthly pay in your FPS

[kingraja]

I filled emplyees hourly rate in job table like this

Job title: Abc
Date Job created:01/01/0000

Employee name:Xyz 2nd row xyz again
Start date with your business: 1st row left empty in 2nd row 01/01/000 because hourly rate changed
Start date:01/01/0000 2nd row 01/04/0000
End date:31/03/0000 2nd row Continued
Hour rate: 7.20 2nd row 7.50
I hope this will confirm hourly rate.
What do you think Marcnath is it right way to fill?

[marcnath]

Looks good

[Andys]

I delayed the submission of my ILR by a few months because of the FPS debacle.... This is good news

Which software does your accountant use?

I had a similar challenge. Sage 50 FPS reports are slightly different from the other FPS reports that I have seen on the forum. I sent them the printouts of the RTI FPS xml files from Sage 50 with my application in April first and then last month I was asked to resend the FPS reports.
Second time I sent the print outs of the decrypted RTI FPS from Sage help centre. Even those reports were different from what I see in the forum. Haven't heard anything back from them so far.

Hi, do you mind uploading one of your FPS decrypted report (obviously delete all the personal details from it) so that I can have a look? Thanks

Hi, I am not able to upload as I can't figure out how to upload the file. However the information is same as in normal file.