Director to sign and "stamp" own payslips?

nfoote · Post by **nfoote** » Thu Jun 30, 2011 2:38 pm

Reading the rules regarding previous earnings;

Payslips: These should be either formal
payslips or on company headed paper.
Where formal payslips are produced on
plain paper they must be stamped and
signed by the employer. Payslips which
are not on headed paper or if the applicant
receives all pay slips online, he/she must
authenticate the evidence by asking the
employer to sign and stamp a printout.

Considering I'm a director and employee of my own limited company, I pay myself salary each month and my online accounting software generates a PDF payslip for me. It even applies the pretty logo I designed for my company to the top of the page.

So to satisfy this requirement, what do I do here?
Just print the pay slips off? Is this "on company headed paper" or is the paper suppose to already have the company logo on it before I print the slip onto the paper? (How would they be able to tell?)
In terms of signing it, ok thats fine but it'll just be my (the applicant) signature anyway!
But what is "stamping" it suppose to mean? I don't have a stamp...?

Post by **geriatrix** » Thu Jun 30, 2011 3:21 pm

No. Must be issued by a registered accountant.

nfoote · Post by **nfoote** » Thu Jun 30, 2011 3:40 pm

sushdmehta wrote:No. Must be issued by a registered accountant.

Huh wait what? The requirement does NOT anything about payslips being issued by an accountant!???
I know the "letter from accountant" confirming your total salary and dividend earnings for the period claimed must be from a registered accountant but there is nothing in that whole guidance document that says PAYSLIPS must be from an accountant.

Think about any normal company you work for. They payroll lady comes around, hads you your little payslip and its just a bit of paper she printed 10 minutes ago from the payroll software.

My payroll amounts are indeed calculated by my accountant to be as tax efficient as possible and compliant for tax purposes (ie NI and PAYE calculated too) but that has nothing to do with immigration!

innocentdevil · Post by **innocentdevil** » Thu Jun 30, 2011 5:52 pm

I agree to Sushdmehta here. the HO needs to be shown that accounts for a certain person a authorized by someone in industry who is already certified, hence, an accountant

nfoote · Post by **nfoote** » Thu Jun 30, 2011 9:37 pm

innocentdevil wrote:I agree to Sushdmehta here. the HO needs to be shown that accounts for a certain person a authorized by someone in industry who is already certified, hence, an accountant

Well I can provide the payroll instruction sheet the accountant gave me detailing how much I should be paying myself and how much NI/PAYE I should be paying HMRC each month. I suppose I could get them to send out a signed copy of that. But this one sheet of paper is not my payslips, my "company" issues those (ie my online accounting software).

BUT can you see my point that nowhere in the guidance does it say anything to do with "HO needs to be shown that accounts for a certain person a authorized by someone in industry" ... your payslips from a normal company in no way show anything to do with an accountant!

Also, sorry, but do you earn through your own limited company? Perhaps someone who has applied to the the UKBA under the limited company salary/dividends style before could confirm for sure what info they submitted?

Post by **John** » Thu Jun 30, 2011 10:10 pm

nfoote, does your company have a Company Secretary? If yes, surely that person/company can sign.

mulderpf · Post by **mulderpf** » Fri Jul 01, 2011 8:01 am

nfoote wrote:BUT can you see my point that nowhere in the guidance does it say anything to do with "HO needs to be shown that accounts for a certain person a authorized by someone in industry"

Letter from your managing agent or accountant

nfoote · Post by **nfoote** » Fri Jul 01, 2011 8:22 am

mulderpf wrote:
nfoote wrote:BUT can you see my point that nowhere in the guidance does it say anything to do with "HO needs to be shown that accounts for a certain person a authorized by someone in industry"
Letter from your managing agent or accountant

Yes ... this is the "Letter from Accountant" ... not "Payslips" .. totally different from http://www.ukba.homeoffice.gov.uk/worki ... /Payslips/ ... ie these are two SEPARATE items of proof.

Still failing to see the word "accountant" on any page relating to Payslips...

mulderpf · Post by **mulderpf** » Fri Jul 01, 2011 8:27 am

What documents you must send

You should also send any information or explanation of the documents you have sent that may help us to consider the earnings claimed. For example:

If you are operating through a limited liability company that is administered on your behalf by a managing agent or accountant. The name on the payment advice may therefore differ from the credit payment entries on your bank statements. You should provide a letter from your managing agent or accountant to clarify the relationship between everyone concerned.

nfoote · Post by **nfoote** » Fri Jul 01, 2011 8:38 am

mulderpf wrote:What documents you must send

You should also send any information or explanation of the documents you have sent that may help us to consider the earnings claimed. For example:

If you are operating through a limited liability company that is administered on your behalf by a managing agent or accountant. The name on the payment advice may therefore differ from the credit payment entries on your bank statements. You should provide a letter from your managing agent or accountant to clarify the relationship between everyone concerned.

Good to note, but my company is not administered by my accountant. Like most other limited company contractors I run and administer my company as I see fit and my accountant purely operates in his assigned role only; accountant. So I don't see that this example applies to me, nor does it concern my company issuing "formal" payslips.

However, I have already taken the above quote into consideration as the payment entries on my bank statements will infact appear as transfers from another bank account (ie coded with sort-code numbers). The other account is my business account, as payments from my company to myself (either as salary or dividends) are always simple transfers that I complete myself. I intend to submit one statement from my busniess account, highlighting the sort-code of this account and explaining that transfers from this business account into the personal account are in fact matched payments from my limited company.

However that is somewhat off topic.

The question remains; what constitutes a "formal" payslip and I'm yet to see evidence of a link between accountant and payslip (other than accountant has informed company of figures to put on payslip to be tax effective/compliant).

Post by **John** » Fri Jul 01, 2011 10:38 am

What is a payslip? For example .... click here. But that is only an example, and the layout could be very different, but at least that example will give you an idea of the sorts of things that get mentioned on a UK payslip.

Again, does your company have a Company Secretary?

When you decide to take some salary from the company, who is it that calculates the amount of any tax and NI to be deducted from that salary?

nfoote · Post by **nfoote** » Fri Jul 01, 2011 11:20 am

John wrote:What is a payslip? For example .... click here. But that is only an example, and the layout could be very different, but at least that example will give you an idea of the sorts of things that get mentioned on a UK payslip.

Again, does your company have a Company Secretary?

When you decide to take some salary from the company, who is it that calculates the amount of any tax and NI to be deducted from that salary?

I don't have any trouble defining a payslip myself, I use a well known (amoung small busniess) online accounting package that produces perfectly tax compliant payslips. Thats not the issue, the issue is "what do UKBA want to see" ... what's their definition of "formal" and "on company letter" and "stamped"?

As with all one-man contractor limited companies I am the sole director, shareholder and employee. I fill all roles related to its opperation, including secretary. The company contracts the services of an accountant to provide tax, end-of-year accounts and payroll calculation services.

Each tax/company year the accountant draws up the figures for my salary distribution and NI/PAYE calculations, this is provided on one sheet of paper as a couple of tables detailing salary payments, tax amounts and due dates for each month. I follow this to the letter, entering all figures into the online accounting software I previously mentioned, which then keeps me informed of tax totals and their due dates, as well as how much salary the company owes its employees (me). It also produces payslips in accordance with all the entered information. Exactly when the payment is made from the company account to mine is up to me but its generally the same time each month.

This is standard procedure that many contractor limited companies follow.

innocentdevil · Post by **innocentdevil** » Fri Jul 01, 2011 12:36 pm

nfoote... people here are trying to help you. there is no point arguing with us. if you want to argue, why not pick the phone up and speak to UKBA. if you want help from people here then help them by answering the questions they ask

tier1_applicant · Post by **tier1_applicant** » Fri Jul 01, 2011 1:05 pm

Only you can sign (as you are the only person in the company) on company documents (payslips, dividend vouchers etc) where ever required.
Stamp is optional as you will have to include accountant letter to prove the above.
(Just payslips and dividends vouchers not sufficient as you are employer as well as employee)
You can browse the forum. Many people have got visa without any problems with no stamp and with standard payslips produced from accountant software.

nfoote · Post by **nfoote** » Fri Jul 01, 2011 1:18 pm

innocentdevil wrote:nfoote... people here are trying to help you. there is no point arguing with us. if you want to argue, why not pick the phone up and speak to UKBA. if you want help from people here then help them by answering the questions they ask

Sorry, wasn't meaning to come across as argumentitive, just pointing out that none of the helpfully offered answers/suggestions addressed the root of the question.

tier1_applicant wrote:Only you can sign (as you are the only person in the company) on company documents (payslips, dividend vouchers etc) where ever required.
Stamp is optional as you will have to include accountant letter to prove the above.
(Just payslips and dividends vouchers not sufficient as you are employer as well as employee)
You can browse the forum. Many people have got visa without any problems with no stamp and with standard payslips produced from accountant software.

Great, thanks, exactly the concise answer I was looking for; Director signs own payslips generated from software, no stamp required. Cheers.

chandnip · Post by **chandnip** » Sun Jul 03, 2011 10:20 pm

I have few question, which seems to be related to this post.

1.I operate through a limited company, but my accountant has signed and stamped on back of my payslip,will that be a problem, do I also need to sign on the payslip as director of company?
2. Also, my accountant has mentioned payment method as CASH on my payslip, however I always pay my salary by bank transfer,do you think this could be a problem, should I get it changed to BACS?
3.When I used to operated through an umbrella company the payment always comes two days after the paydate on payslip , as it was processed by BACS, will that be a problem as paydate on payslip and bank statement are different by two days?

Seniors please advise.

I have only a week to go for POE.

Thanks

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Director to sign and "stamp" own payslips?

Director to sign and "stamp" own payslips?